Translation Guide
Learn how to use our advanced translation features to get more accurate and customized translations for your documents.
Retranslate
Not satisfied with the translation result? Use the Retranslate feature to re-run the translation with different settings. You can change the translation style, add a custom prompt, or specify terminology with a glossary.
How to Use Retranslate
- 1Upload your document and complete the initial translation
- 2On the preview page, click the "Retranslate" button
- 3Choose a different translation style, write a custom prompt, or add glossary terms
- 4Click "Start Retranslate" to generate a new translation with your updated settings
Note: Each retranslation creates a new copy of your document. Your original translation is preserved and you can compare the results.
Translation Styles
Choose a translation style that best fits your content. Each style adjusts how the AI translates your document to match the appropriate tone and vocabulary.
General
Default balanced translation suitable for most documents. Maintains neutral tone and natural language flow.
Example:
The report indicates a 15% increase in quarterly revenue.
Formal
Professional and polished tone. Best for business documents, official correspondence, contracts, and corporate communications.
Example:
We respectfully submit this proposal for your consideration and approval.
Casual
Friendly and conversational tone. Great for blog posts, social media content, informal emails, and marketing materials.
Example:
Hey there! Check out our awesome new features that'll make your life easier.
Academic
Scholarly and precise language. Ideal for research papers, academic journals, dissertations, and educational materials.
Example:
This study examines the correlation between socioeconomic factors and educational outcomes.
Technical
Preserves technical terminology and accuracy. Perfect for manuals, specifications, engineering documents, and technical documentation.
Example:
The API endpoint accepts JSON payloads with UTF-8 encoding via HTTP POST requests.
Custom Prompt
Write your own translation instructions. Provide specific guidance to the AI about how you want your content translated.
Examples of custom prompts:
- "Translate for a children's audience using simple words"
- "Keep all brand names and product names in English"
- "Use formal Japanese keigo (honorific language)"
- "Keep {variables} and tags unchanged, do not translate or replace them"
What NOT to include in your prompt
Our system automatically preserves the original layout, fonts, images, and charts. Adding these instructions may confuse the AI and reduce translation quality:
- Font or formatting instructions (e.g., "use Devanagari font", "make text bold")
- Output format instructions (e.g., "output in Word file", "save as PDF")
- Layout preservation requests (e.g., "keep the images", "preserve charts")
Keep your prompt focused only on translation style and tone for the best results.
Document Description
Help the AI understand your document better by providing a brief description. This improves translation accuracy, especially for specialized content.
Good Examples
- "Medical research paper about diabetes treatment"
- "Legal contract for software licensing"
- "Technical manual for industrial equipment"
Tip: The description is optional. If left empty, the system will automatically analyze your document to understand its context.
Glossary
A glossary lets you define specific term translations that the AI must use. This ensures consistency for brand names, technical terms, and industry-specific vocabulary.
Manual Entry
Add terms one by one directly in the interface. Enter the source term and its desired translation.
How to Add Terms Manually
- 1Click the "Add term" button to create a new term entry
- 2Enter the source term in the "Original" field
- 3Enter the desired translation in the "Translation" field
- 4Repeat to add more terms, or click × to remove unwanted entries
| Source Term | Translation |
|---|---|
| API | API |
| Machine Learning | 機器学習 |
| Cloud Computing | クラウドコンピューティング |
File Upload
Upload a glossary file with your terminology. The file should contain two columns:
- •Column 1: Source term (the original word or phrase)
- •Column 2: Target term (the desired translation)
Headers are optional. After uploading, you can select which columns to use as source and target.
Supported formats:
How Glossary Works
When you provide a glossary, our AI uses these exact translations whenever those terms appear in your document:
- Terms are matched exactly as specified in your glossary
- The AI prioritizes glossary terms over its own translation choices
- Glossary ensures consistency across your entire document
Pro Tip: For best results, include both the singular and plural forms of terms in your glossary if they have different translations.
Exclude from Translation
When translating spreadsheet files, you can exclude specific columns, rows, or sheets from translation. This is useful for keeping identifiers, codes, or reference data unchanged.
When to Use
- ID or code columns that should remain unchanged
- Header rows already in the target language
- Reference sheets containing formulas or data
- Numeric data columns that don't need translation
Excluding Columns
Enter column numbers separated by commas.
Example: 1, 2, 3
Excluding Rows
Enter row numbers separated by commas. You can also use ranges.
Example: 1, 2, 3 or 1-5
How Columns and Rows Work Together
When you specify both columns and rows, a cell is excluded if it's in ANY excluded column OR ANY excluded row.
Example
If you exclude Column 1 and Row 2:
- •All cells in Column 1 will not be translated
- •All cells in Row 2 will not be translated
Excluding Sheets (Excel Only)
For Excel files with multiple sheets, enter sheet numbers to skip entire sheets from translation.
Example: 1, 2, 3
How Sheets Work with Columns/Rows
Sheet exclusion is checked first. If a sheet is excluded, the entire sheet is skipped and column/row rules don't apply to that sheet.
Example: If you exclude Sheet 2 and Column 1, then Sheet 2 is completely skipped, while Column 1 is excluded only in the remaining sheets.
Supported File Types
The exclusion feature works with:
- Excel files (.xlsx) - columns, rows, and sheets
- CSV files (.csv) - columns and rows
- TSV files (.tsv) - columns and rows
Tip: Columns and rows use 1-based numbering, matching what you see in your spreadsheet application.